ARTICLE I. NAME
The name of this community is The Wilmington Area Emmaus Community, hereinafter referred to as the Community.
ARTICLE II. PURPOSE
Section 1. The purpose of the Community shall be to inspire, challenge, and equip church members for Christian action, in their homes, churches, places of work, and the world community through the Emmaus experience.
Section 2. The Community is affiliated with the International Emmaus Program of the Upper Room, Nashville, Tennessee.
Section 1. All persons who have completed a weekend experience of the Walk to Emmaus, sponsored by an Upper Room Emmaus Community shall be members of the Community.
Section 2. Persons who have completed a Walk to Emmaus sponsored by an Upper Room Emmaus Community may become active in this community by participating in the activities of the Community and asking the secretary or other board member of the Community to have their names included in the mailing list and in the community roster.
ARTICLE IV. BOARD OF DIRECTORS
Section 1. Purpose
Direction of the Community shall be vested in a Board of Directors.
Section 2. Composition
The Board will consist of approximately twenty (20) lay members plus the Community Spiritual Director(s).
Section 3. Terms of Office
Section 4. Officers
Officers shall be the Chairperson (Community Lay Leader), Leadership (immediate past Chairperson), Secretary, and Treasurer; and in case of absences will chair meetings in this order. The Chairperson must be able to serve an additional year on the Board to serve as the Leadership Chair if elected to that position on the Board.
Section 5. Meetings
The Board shall meet monthly in regular session on the second Tuesday of each month at 6:00 PM, unless otherwise ordered by a two-thirds (2/3) vote of the Board in a regular meeting.
Section 6. Quorum
A quorum shall consist of the total number of voting board members present at any meeting.
Section 7. Spiritual Director(s)
The Spiritual Director(s) of the Community shall be appointed or reappointed by the Board of Directors annually. Term of office shall begin January 1.
Section 8. Special Meetings
Special Board meetings may be called by the Chairperson upon his/her own initiative or when requested in writing by members of the Board. All board members must be contacted 24 hours in advance about the date and time of any special board meeting.
Section 10. Vacancies on the Board
The Board may elect persons, upon the nomination by the Chairperson, to fill vacancies until the end of the appointed term. Such persons are then eligible for election by the community at the next regular election.
ARTICLE V. COMMITTEES
Section 1. Many functions within the community are far too labor intensive or complex for one or two people to accomplish. Therefore; the elected board member may serve as chairman of their committee, with numerous volunteers to assist the board member. These committees include: Kitchen; Logistics; social and worship and outreach.
ection 2. All board members are encouraged to recruit other community members to assist them in the completion of their tasks.
ARTICLE VI. WALK TO EMMAUS
Section 1. The Community shall follow the guidelines of The Upper Room Walk to Emmaus program in the formation of the three-day (72-hour) experience "Walk to Emmaus". The guidelines are issued to each Board Member in the form of "The Upper Room Handbook on Emmaus" as currently issued or as updated.
Section 2. The Board of Directors shall have general oversight in all matters relating to the local Walk to Emmaus Community.
Section 3. The Board of Directors shall choose a Lay Director for each Community Walk to Emmaus weekend.
Section 4. The Spiritual Director for each Community Walk to Emmaus shall be selected by the Community Spiritual Director in consultation with the Board.
Section 5. The Board shall establish a Team Selection Committee. The Team Selection Committee shall consist of the Community Chairperson, who will serve as chair, Leadership Chair, Community Spiritual Director(s), the selected Lay Director for the upcoming Walk and other members of the Emmaus Community as needed. These members should have a broad awareness of the community membership and a solid understanding of team needs.
ARTICLE VII. AMMENDMENTS
Proposed amendments may be presented to the
Board of Directors by any member of the Board one (1) month in advance for
consideration by the Board. If the amendments are voted in the affirmative
by three-fourths (3/4) vote, they will be circulated to the membership by
the Community Newsletter. If no objections to the by-laws or amendments are
presented to the board within thirty (30) days, the by-laws or amendments
will be considered adopted. If an objection is received, the amendment will
be reconsidered by the board with the objection noted. If the Board again
approves the amendment by three-fourths (3/4) vote, the amendment will also
be presented to the community at the gathering. A majority of votes cast by
the membership will decide the matter.
PROCEDURES FOR EMMAUS COMMUNITY
Procedure 1: Election of Replacement Board Members
Of the Board Members, approximately one third shall be replaced every year by an election process. The process shall be board driven as a means to replace the outgoing board members.
Also, it shall be a means to develop knowledgeable members who are willing to serve as a member of the Board. Preferably, there shall be a choice of 2 or more members from each position that will be offered to the community for election to the Board.
Procedure 2: Election of Community Leadership Chair
The Community Chairperson shall be elected by a majority vote of the Board of Directors no later than the November Board meeting. The effective term shall start on January 1st of the coming year. It is anticipated that the current Community Chair will become the Leadership Chairperson the following year.
Qualifications to become Community Chair:
Procedure 3: These by-laws will be reviewed, revised and readopted every five years.
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